In March 2019, OAE officially became a member of Committee on Publication Ethics (COPE). This document describes the standard editorial norms that JSSS should jointly comply with; illustrates the scope of responsibility and right of different roles in the process of academic publishing, including authors, reviewers, and in-house editors; and clarifies the handling of publication misconduct. This document is based on the guidelines of COPE, including following its Principles of Transparency and Best Practice in Scholarly Publishing.
JSSS strictly complies with the editorial guidelines by COPE on the statement of publication ethics and publication misconduct. According to the best practices of publication ethics by COPE, the responsibility and right of authors, reviewers, and in-house editors in the publishing process are clarified.
1. The authors should guarantee the originality, authenticity, accuracy, and repeatability of the data in the submissions. If necessary, the path of data sources should be provided to make it convenient for scholars to conduct repeated experiments or for further use.
2. The authors should guarantee that the submissions have not been submitted to other journals or officially published in other journals in the corresponding period. Serious problems with publication ethics, such as duplicate submission and duplicate publication, should be avoided.
3. If a manuscript involves human research, it is imperative to get timely permission from relevant institutions (e.g., Ethics Committee, Institutional Review Board, etc.); if it involves the personal information of subjects, the corresponding informed consent shall be obtained, respecting the subjects' privacy; and if it involves copyright issues, explicit permission shall be obtained from the corresponding publishing institutions or individuals (refer to Copyright and License to Publish for details). The relevant data shall be submitted to the JSSS Editorial Office with the manuscript.
4. The authors should clarify the conflicts of interest (JSSS requires the authors to state clearly any possible economic or non-economic conflict of interest in the manuscript; refer to Conflicts of Interest Policy for details).
5. When serious data errors are found in published papers, the authors should inform the Journal Office in a timely manner. When necessary, they shall cooperate with the JSSS Editorial Office to issue a statement of Correction or Retraction.
6. All authors of a manuscript have the right to track the real-time progress in manuscript processing. They can formally submit complaints to the JSSS Editorial Office at email@example.com if they have any objection to the manuscript processing process.
7. It should be affirmed that all authors listed in the manuscript have made great contributions to the research. Regarding the misconduct of false contribution or publication, plagiarism, etc., once it is found, the original authors have the right to safeguard their legitimate rights reasonably by informing the JSSS Editorial Office, and providing detailed data to make it convenient for the Journal Office to contact relevant departments or institutions for investigation. If the evidence is irrefutable through investigation, the JSSS Editorial Office will directly reject or withdraw the manuscript and publicize the handling result. In terms of those who seriously violate publication ethics, the JSSS Editorial Office will inform their affiliations and will never accept their submissions.
1. The reviewers should review and evaluate manuscripts in an objective, fair, and timely manner. They should not discriminate against the authors in terms of their nationality, race, etc., and the malice of slander should be avoided. They should respect the authors' contributions and help improve the quality of manuscripts.
2. Before a manuscript is officially published, the reviewers should not copy or keep the data in the manuscript for their own use or plagiarize the research methods and research ideas so as to protect the confidentiality of the manuscript.
3. The reviewers should pay careful attention to the potential conflicts of interest and remind the authors of them in a timely manner.
4. The reviewers should reasonably avoid their possible conflicts of interest with the authors and inform the JSSS Editorial Office to avoid the possibility of an unfair evaluation.
5. In the case of finding any academic misconduct, the reviewers should timely inform the JSSS Editorial Office or Editor-in-Chief, and they have the right to learn about the progress and results of the investigation.
1. The in-house editors should guarantee the quality of manuscripts published by journals. Only originality, significance, and academic value should be taken as the criteria for evaluating manuscripts, and improper publication due to commercial demand should be reasonably avoided.
2. The in-house editors should help safeguard freedom of speech and encourage academic discussion with the journal platform.
3. The in-house editors should encourage the impeachment of academic misconduct. With regard to any suspected misconduct, relevant investigation procedures will be launched. After listening to the defendant's reasonable response and contacting relevant institutions or departments for thorough investigation, the handling suggestions will be proposed and publicized. If there is controversy, it will be reported to COPE for further investigation.
All studies involving human subjects should be in accordance with the Helsinki Declaration and seek approval to conduct from an independent local, regional or national review body (e.g., ethics committee, institutional review board, etc.). Such approval, including the name of ethics committee, institutional review board, etc., should be listed in a declaration statement of Ethical Approval and Consent to Participate in the manuscript. If the study is judged exempt from ethics approval, related information (e.g., name of the ethics committee that granted the exemption, and the reason for the exemption) should also be listed. Further documentation on ethics should also be prepared, as editors may request more detailed information. Manuscripts with suspected ethical problems would be investigated according to COPE Guidelines.
For all research involving human subjects, informed consent to participate in the study should be obtained from participants, or their parents or legal guardians for children under 16. Statements regarding consent to participate should be included in a declaration statement of Ethical Approval and Consent to Participate in the manuscript.
If any ethical violation is found at any stage of publication, the issue will be investigated seriously based on COPE Guidelines.
All articles published by JSSS are freely available on the internet. All manuscripts that include an individual participant's data in any form, like details, images, or videos, etc., should not be published without Consent for Publication obtained from that person, and for children, their parents or legal guardians. If the person has died, Consent for Publication must be obtained from the next of kin. Authors must add a declaration statement of Consent for Publication in the manuscript, specifying written informed consent for publication was obtained.
Misconduct includes but is not limited to data fabrication, plagiarism, authorship impropriety, breach of ethical and legal regulations, misappropriation of others' ideas, etc. JSSS has summarized some most common forms of misconduct in order to help authors avoid those inappropriate behaviors.
1. JSSS is a member of Crossref. It can conduct duplicate checking on each manuscript through Ithenticate to avoid the misconducts of suspected plagiarism, duplicate publication, etc.
2. JSSS provides MESAs, an independent manuscript processing system. It can support authors to conduct self-inspection according to the checklist. In the case of any misconduct of suspected plagiarism, duplicate publication, etc., the system will automatically inform the Editorial Board of journals.
3. JSSS uses Motuin, a kind of software for image similarity analysis, to identify suspected image plagiarism or manipulation.
4. JSSS encourages anyone, including readers, authors, reviewers, Editorial Board members, etc., to inform against suspected misconduct according to the relevant regulations by COPE, timely inform the journal's editor or the publisher.
5. It is the informant's responsibility to provide sufficient evidence and information to make it convenient for editors or publishers to contact relevant departments for further investigation.
1. JSSS provide information, enhance awareness, and list the contributions of authors.
2. JSSS ensure the disclosure of conflicts of interest and provide guidance on authorship and signature.
3. JSSS sets the function of commenting on articles to encourage readers to discuss the articles published online.
4. The expectation of confidentiality is explained to reviewers.
5. The Quality Control Committee and the Ethics Committee are established for the journals.
JSSS takes all allegations of potential misconduct seriously and deals with them case-by-case on the basis of the COPE Guidelines. If there is misconduct suspicion, it may be necessary for the editors to contact and share content of manuscript with third parties, such as authors' institutions and ethics committees. Any questions, you may email to the JSSS Editorial Office：firstname.lastname@example.org.
1. For the suspected misconduct identified by the plagiarism detecting system, the in-house editor will send the detecting results to the parties concerned and seek the formal response from them. After the investigation of relevant institutions or departments, the in-house editor will take the following appropriate measures to handle irrefutable academic misconduct.
Handling results for reference (with the punishment degree from mild to severe, one or more handling methods can be adopted in accordance with specific conditions):
A. Inform and educate the parties concerned.
B. Give warnings to the parties concerned.
C. Publicize the academic misconduct.
D. Inform the affiliations of the parties concerned or the persons in charge.
E. Reject or withdraw the manuscript and inform the relevant database administrator to withdraw the publication records. For specific statements, please refer to the policies in Corrections and Retractions.
F. Within a certain period of time, the parties concerned are forbidden to submit manuscripts, publish articles, or participate in other relevant academic activities in the journal and other journals subordinate to the same publishing house.
G. If the circumstance is severe, the editor will inform the relevant departments or institutions, who will permanently record their misconduct on publication ethics.
JSSS supports Gold Open Access and encourages fund support for authors. All articles published through Gold Open Access undergo strict peer review, with professional editing and production services provided. In addition, all contents on websites, including the full texts of articles, are accessible free of charge, with no registration required. To provide readers with free access to the full text, and bear the related charges arising from manuscript processing, peer review, manuscript editing, typesetting, language polishing, paper archiving, journal operation, platform maintenance, system construction, etc., APC is charged for the articles accepted for publication, and the specific charging standards are shown on the journal's website.
Authorship credit of JSSS should be solely based on substantial contributions to a published study, as specified in the following four criteria:
1. Substantial contributions to the conception or design of the work, or the acquisition, analysis, or interpretation of data for the work;
2. Drafting the work or revising it critically for important intellectual content;
3. Final approval of the version to be published;
4. Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.
All those who meet these criteria should be identified as authors. Authors must specify their contributions in the section Authors' Contributions of their manuscripts. Contributors who do not meet all the four criteria (like only involved in acquisition of funding, general supervision of a research group, general administrative support, writing assistance, technical editing, language editing, proofreading, etc.) should be acknowledged in the section Acknowledgement in the manuscript rather than being listed as authors.
If a large multiple-author group has conducted the work, the group ideally should decide who will be authors before the work starts and confirm authors before submission. All authors of the group named as authors must meet all the four criteria for authorship.
JSSS does not require all authors to sign the letter of their submission, nor do they impose an order on the list of authors. Submissions taken by JSSS mean that all the listed authors have agreed all of the contents, including the author list and the statement of authors' contributions.
Corresponding author(s) is who takes primary responsibility of communicating with journal editors during manuscript processing, before and after publication, and typically ensures that all the journals' requirements are properly completed, such as ensuring all authors have agreed to be so listed and have approved the manuscript submitted to the journal, providing details of authorship, ethical committee approval and clinical trial registration documents, and gathering conflicts of interest forms, etc.
Any changes to the author list after submission, such as a change in the order of the authors or the deletion or addition of authors, must be approved by every author. Editors of JSSS are not in a position to investigate or adjudicate authorship disputes before or after publication. Such disagreements, if they cannot be resolved amongst authors, should be directed to the relevant institutional authority. No change is allowed on authorship after official acceptance of manuscripts.
The primary affiliation for each author should be the institution where the majority of their work is done. If an author has subsequently moved, the current address may also be stated. JSSS remains neutral with regard to jurisdictional claims in published maps and institutional affiliations.
Corresponding author is also expected to be responsible for the following with respect to data, code and materials:
When two authors contribute equally to a work, authors can indicate dual first authorship with an asterisk on the manuscript title page and a short note "Drs. XXX and XXX contributed equally to this article.".
JSSS permits the use of group names in the case where some large groups designate authorship by a group name, with or without names of individual authors. When submitting a manuscript authored by a group, the corresponding authors should specify the group name if one exists, and clearly identify the group members who can take credit and responsibility for the work as authors.
JSSS requires authors to make a statement of authors' contributions to specify the contribution of each author at the end of their manuscript. The details vary: some disciplines produce manuscripts that comprise discrete efforts in detail, whereas some operate as a group at all stages.
It is the responsibility of every academic to maintain the transparency and credibility of the research publication. Improving the transparency and legitimacy of the publishing system allows us to effectively share important information, thereby improving our understanding of academic knowledge. JSSS requires authors to declare any competing financial and/or non-financial interests in their submitted manuscripts.
Conflicts of interest refer to a situation where an author cannot handle things from an objective stand because of various relationships. JSSS's conflicts of interest include financial and non-financial interests which could undermine the objectivity, integrity and value of a publication.
Funding Support: Authors need to disclose funding support that may gain or lose through this publication, as well as the funder's role in the conception, design, data collection and analysis, decision to publish and preparation of the manuscript.
Employment: Recent (while engaged in current research project), present or anticipated employment by any organization that may gain or lose financially through this publication.
Personal financial interests: Stocks, shares, consultation fees and other forms of remuneration that may gain or lose financially through the publication; Patents or patent applications whose value may be affected by the publication.
It is difficult to define a detailed threshold which will refer to financial interest, so we suggest authors declaring all possible conflicts of interest of their research manuscripts, avoiding embarrassing the authors once the article is published online without declaration.
No-financial conflicts of interest usually refer to personal or professional relations with organization and individuals. It mainly includes but is not limited to the following situations: unpaid membership in a government or non-governmental organization, unpaid advisory position in a commercial organization; acting as an expert witness. We suggest authors declaring any unpaid roles or relationship that may affect the publication process.
JSSS requires authors to declare any possible financial and/or non-financial conflicts of interest at the end of their manuscript and in the cover letter, as well as confirm this point when submitting their manuscript in the submission system. If no conflicts of interest exist, authors need to state "The authors declare no conflicts of interest". We also recognize that some authors may be bound by confidentiality agreements, in which cases authors need to sate "The authors declare that they are bound by confidentiality agreements that prevent them from disclosing their competing interests in this work."
Declaration of each manuscript in peer review is fully open to reviewers and subsequently fully open to readers when the manuscript is online published after acceptance.
JSSS suggests reviewers avoid reviewing manuscripts in which significant conflicts of interest exist. However, under the situation that editors are well informed of any related interests and the existing interests do not affect the conclusion of the manuscript, reviewers may still evaluate it and give their comments. Editors will consider the interests when weighing their recommendations.
Editors of JSSS are required to declare any interests that may impact their editorial practices and to exclude themselves if the conflicts of interest would have a significant effect on the editorial processing.
Manuscripts submitted to JSSS must be original, and should not be published or under consideration for any other journals. Authors are required to declare it clearly in the cover letter in any case where there is the potential for overlap or duplication. Any overlapping publications should be cited. OAE is a member of Crossref and uses iThenticate to detect possible plagiarism. Any suspected cases of covert duplicate manuscript submission will be handled as outlined in the COPE Guidelines and the editor may contact the authors' institution if any misconduct exists.
However, a complete report following publication of a preliminary report, such as a letter to the editor, a preprint or an abstract or a poster displayed at an academic conference, and a paper presented at an academic conference but unpublished in full, or being considered for publication in proceedings or similar format, are usually considered as exceptions to this rule. Press reports of scheduled meetings are not usually regarded as breaches of this rule, but they may be if additional data tables or figures enrich such reports.
Authors are required to cite relevant literature appropriately in support of the claims made in the manuscript. They must not cite sources that have not been read, and should ensure that all the citations are correct. Original work rather than its derivations should be cited. Excessive and inappropriate self-citations or coordinated efforts among several authors to collectively self-cite are strongly discouraged.
Submitted and accepted articles must remain privileged documents and must not be released to the press or the public, in any format including print, television, internet, etc., until the manuscript appears online either as ahead of print or as a final publication. JSSS allows authors to post their manuscripts on not-for-profit preprint servers, or to discuss it at scientific conferences, but these should not be discussed with the media.
The following types of articles submitted to JSSS will be peer-reviewed: Original Article, Review, Meta-analysis, Technical Note, Perspective, Opinion, Communication, Letter, Mini-review, and Commentary. Other submitted articles are not usually peer-reviewed. For any questions or comments about the peer-review process, please contact the managing editor of each journal. Regarding questions about a specific manuscript, authors can contact the editor who is handling the manuscript directly.
All submitted manuscripts are processed in our online manuscript system: MESAs which follows international publishing standards specified by COPE. Peer reviewers can download articles and upload their review comments. For any technical problems met in the process, reviewers can contact the managing editor directly.
In general, every accepted manuscript means the paper must be of high quality, which should have originality, provide strong evidence for its conclusions, and be of great importance to researchers and interesting to readers in the related field.
Editorial office encourage commentary on published research as necessary to advance scientific discourse, which may also involve challenges, clarifications, etc.
All manuscripts will be uploaded to the most trusted plagiarism checker iThenticate for similarity check. Normally, the similarity rate of a manuscript should not exceed 30%.
Reviewer selection is very critical in the publication process. We consider many factors when selecting a reviewer, including expertise, reputation, recommendations and our previous experience of reviewers. A reviewer who is quick, responsible and can provide useful comments for papers is preferred and will be added in our reviewer database. Meanwhile, authors can request that the editors exclude one or two individuals or laboratories. The editors will seriously consider their requests and usually respect them, but the final decision on the choice of referees is made by editors. In the process, we keep in mind the confidentiality of manuscripts.
General reviewer criteria of JSSS are as follows:
The peer-review process is a single-blind peer review. We do not release reviewers' identities to authors or to other reviewers unless a reviewer voluntarily signs their comments to the authors. Generally, we ask reviewers not to identify themselves to authors in their review reports without the editor's knowledge. We avoid any attempt by authors to identify the reviewers.
JSSS is committed to rapid manuscript processing and publication. An efficient editorial process is a valuable service both to our authors and to the scientific community. We therefore ask reviewers to submit their review report promptly within an agreed period. If reviewers need a longer delay than previously expected, we will keep the authors informed promptly, or will find alternatives if necessary.
Peer-review is to provide the editors with useful information to make a decision and help the authors strengthen their manuscript by revision suggestions to be acceptable for publication or explain to the authors the major weaknesses of their manuscript resulting in rejection so that the authors may understand the rejection decision and can improve their manuscript accordingly and publish elsewhere.
We expect reviewers to assess a manuscript from the various aspects below:
1. Summarize the highlights of the manuscript;
2. State the flaws if any which are not acceptable for publication and provide detailed information;
Editors review each report of reviewers and ensure its validity before sending it to the authors. We seriously value reviewers' comments to editor when making a decision on the paper. According to the policy, we normally transmit all comments of reviewers to the authors. However, on some occasions, we may edit a report to remove offensive language or comments that reveal confidential information. We strongly expect reviewers to state their opinion on a paper without offensive statements and review their articles in the way you expect them to treat yours. We also expect reviewers not to recommend authors to cite their publications excessively, which may reveal reviewers' identities. Authors should take an object view on criticisms to their manuscript.
Editors of JSSS may ask for advice about submitted manuscripts not only from professional reviewers but also on any aspect of a paper that raises concerns, like ethical issues and threats to security. In such circumstances, advice will usually be sought simultaneously within the peer-review process. The final decision on whether to publish is made by the editor of the journal involved.
More details of peer review are available at Peer Review Guidelines.
A preprint is defined as an author's version of a research manuscript prior to formal peer review at a journal, which is deposited on a public server. For JSSS, prior to acceptance for publication, authors retain the right to make a preprint version of an article available on preprint servers, authors' or institutional websites, and open communications among researchers either on community preprint servers or preprint commenting platforms.
When authors submit their preprints to JSSS, they should disclose the information such as detailed DOI and licensing terms on preprint platforms in the cover letter.
Once the preprint is published, it's the author's responsibility to update the final version of their manuscript on preprint platforms and declare that the article has been accepted for publication in the form as follows: "This article has been accepted for publication in [Journal Title] published by OAE Publishing Inc. (DOI: xxxxx; URL link: xxxxx).".
Authors may cite preprints in the references of their manuscript submitted to JSSS with the format arranged as below:
Adams DM, Reay WR, Geaghan MP, Cairns MJ. Investigating the effect of glycaemic traits on the risk of psychiatric illness using Mendelian randomization. Preprint at https://www.biorxiv.org/content/10.1101/2020.03.09.984690v1 (2020).
JSSS welcomes submissions containing materials that have been published in a conference proceeding paper. However, the submission should provide substantial extension of methodology, results, analysis and conclusion, and the authors need to disclose such information in the cover letter to inform editors. Meanwhile, the authors must obtain copyright permissions if re-used previously published materials.
JSSS adheres to COPE Guidelines and treats manuscripts confidentially during the editorial processing. The editors will not share manuscripts with third parties except in cases of suspected misconduct. Please refer to Misconduct Policy for more details. Once a manuscript is rejected for publication, all the copies of the manuscript will be deleted from the editorial system. In case the editor needs to retain certain manuscripts rejected, they should get permission from the authors in advance.
JSSS adopts a single-blind peer review process, which means the identities of reviewers are not revealed to authors or anyone else unless reviewers permit. Reviewers are also required to respect the confidentiality rules and not distribute or misappropriate any information of the manuscript, during or after the peer-review process. If reviewers want to involve another person in the review process, they should contact the editors first for permission, provide the name of the person who would assist the review process, and ensure the confidentiality is maintained.
JSSS adopts the Attribution 4.0 International License for publication. Copyright is retained by authors. Authors are required to sign a License to Publish (which can be downloaded from Author Instructions), granting JSSS, which identifies itself as the original publisher, exclusive rights to publish their articles, and granting any third party the right to use the articles freely as long as the integrity is maintained and the original authors, citation details and publisher are identified.
To maintain the integrity, transparency and reproducibility of research records, authors are encouraged to make their experimental materials and research data freely available to readers, either by publishing the supportive information as supplementary information in the journal or by depositing datasets into publicly available data repositories. The information, indicating where the data and materials of their works can be found, must be included in the manuscript as a declaration of Availability of Data and Materials. Authors who are unable to share their data must state that data will not be shared, and specify the reason accordingly.
To ensure permanent access to publications, articles published in JSSS are archived in Portico, which is one of the leading digital preservation service-providers in the world.
To maintain the integrity of the academic record, JSSS has responsibilities, if necessary, to publish corrections to, or retractions of, articles published.
It is necessary to publish a Correction when errors, which affect the interpretation and conclusion of the article but not fully invalidating the article, are detected. A Correction should be published as soon as possible detailing changes and citing the original publication. Corrections are published without changing the original article, and bidirectionally linked to the original article. The original article remains in the public domain and the subsequent correction will be widely indexed as well.
A Retraction should be published if the errors are serious enough to invalidate a paper's results and conclusions. Proven misconduct, including data fabrication, plagiarism, unethical research, etc., may also lead to Retraction. A Retraction should be published promptly to minimize harmful effects caused by misleading publications. It should clearly identify the retracted article and be bidirectionally linked to the retracted article wherever possible. Who has retracted the article and the detailed reasons for retraction should also be provided. Retraction should be freely available to all readers.
JSSS adheres to COPE Guidelines to handle Corrections and Retractions.
Crossmark is a multi-publisher initiative from Crossref to provide a standard way for readers to locate the authoritative version of a piece of content. By applying the Crossmark logo, JSSS is committed to maintaining the content it has published and to reminding readers of any change if and when they occur.
The Crossmark icon informs readers of the current status of a document and provides its additional publication record as well.
If authors do not agree with any decision made in editorial handling, they can submit a formal appeal to the editorial office, explaining their reasons. The issue will be soon dealt with according to the COPE Guidelines.